Amendment of Council Policies

Thankyou for your interest in this project. This consultation has now concluded.

Following a review of Council Policies, the policies contained in the below table have been recommended for amendment.

Name of Policy
Amendments
Airport Leasing of Land and Buildings Policy
The Airport - Leasing of Land and Buildings Policy outlines Council’s approach to the leasing of land and buildings at Port Macquarie Airport
Generally of an administrative nature, including:
  • use of the new policy template
  • aligning the Policy with the current Airport lease template / clauses, and
  • updates to staff position titles.
Debt Recovery Policy
The debt recovery policy provides a framework for making consistent decisions regarding debt recovery.
  • Replacement of 5 year cap for arrangements to a 12 month cap, but with discretion allowed based on extenuating circumstances.
  • Wording to encourage adherence to agreed arrangements.
  • Removal of ability for pensioners to accrue their rates as a debt against their property or estate
  • Clarification that the ratepayer will be liable for all debt recovery costs and fees associated with legal action.
  • Update of General Manager’s delegation of authority to be in accordance with current delegations.
  • Other amendments of an administrative nature, including:
    • use of the new policy template
    • review of policy wording to meet ‘plain English’ requirements, where appropriate.
    • updates to staff position titles.
    • inclusion of instalment dates for rates and charges
Gifts and Benefits Policy
The objective of the policy is to provide guidance to Council officials on the procedures to be followed if a gift or benefit is offered or received so that they are not influenced, or perceived that they are being influenced, in the performance of their duties.
  • Removal of the requirement to declare gifts and benefits offered or received under the token value of $50.
  • Inclusion of guidance on ceremonial gifts;
  • Other amendments of an administrative nature, including:
    • use of the new policy template
    • updates to staff position titles.
Rates and Charges Hardship Assistance Policy
The Rates and Charges Hardship Assistance Policy provides a framework for Council in providing assistance to customers in hardship.
  • Clarification that the Blue Pension Concession Card requirement applies under all elements of the policy.
  • Inclusion of a sentence which allows other extenuating circumstances to be considered in order to ensure that if appropriate, the policy can be extended.
  • Clarification that the policy relates to rates, charges and interest accrued on such debts and in certain circumstances Council officers are permitted to extend the application of this policy to certain related fees.
  • Clarification of Council’s view that waiving rates as a result of land valuation (under Section 601 of the Local Government Act 1993) would generally impose an inequitable burden on other ratepayers. Council does not provide relief under this section currently.
  • Other amendments of an administrative nature, including:
    • use of the new policy template
    • updates to staff position titles.
    • inclusion of wording “in which currently residing” within the scope of the property for which the hardship application applies.
Privacy Management Plan
Section 33 of the Privacy and Personal Information Protection Act 1998, required that all NSW Councils prepare a Privacy Management Plan.
The Plan outlines how Council manages personal and health information for the purpose of facilitating its business.
Incorporation of amendments to the Privacy and Personal Information Protection Act 1998 that came into effect on 12 March 2014.


Before amending a policy it needs to be placed on exhibition so the community can have their say on this decision.

You can have a look at all of these policies located in the Document Library on the right.

To share your views about amendments to the policies, use the Submission tab below or send an email or post your response to:

Email: council@pmhc.nsw.gov.au

Post: The General Manager
Port Macquarie-Hastings Council
PO Box 84
Port Macquarie NSW 2444

For more information contact Blair Hancock on (02) 6581 8111

Following a review of Council Policies, the policies contained in the below table have been recommended for amendment.

Name of Policy
Amendments
Airport Leasing of Land and Buildings Policy
The Airport - Leasing of Land and Buildings Policy outlines Council’s approach to the leasing of land and buildings at Port Macquarie Airport
Generally of an administrative nature, including:
  • use of the new policy template
  • aligning the Policy with the current Airport lease template / clauses, and
  • updates to staff position titles.
Debt Recovery Policy
The debt recovery policy provides a framework for making consistent decisions regarding debt recovery.
  • Replacement of 5 year cap for arrangements to a 12 month cap, but with discretion allowed based on extenuating circumstances.
  • Wording to encourage adherence to agreed arrangements.
  • Removal of ability for pensioners to accrue their rates as a debt against their property or estate
  • Clarification that the ratepayer will be liable for all debt recovery costs and fees associated with legal action.
  • Update of General Manager’s delegation of authority to be in accordance with current delegations.
  • Other amendments of an administrative nature, including:
    • use of the new policy template
    • review of policy wording to meet ‘plain English’ requirements, where appropriate.
    • updates to staff position titles.
    • inclusion of instalment dates for rates and charges
Gifts and Benefits Policy
The objective of the policy is to provide guidance to Council officials on the procedures to be followed if a gift or benefit is offered or received so that they are not influenced, or perceived that they are being influenced, in the performance of their duties.
  • Removal of the requirement to declare gifts and benefits offered or received under the token value of $50.
  • Inclusion of guidance on ceremonial gifts;
  • Other amendments of an administrative nature, including:
    • use of the new policy template
    • updates to staff position titles.
Rates and Charges Hardship Assistance Policy
The Rates and Charges Hardship Assistance Policy provides a framework for Council in providing assistance to customers in hardship.
  • Clarification that the Blue Pension Concession Card requirement applies under all elements of the policy.
  • Inclusion of a sentence which allows other extenuating circumstances to be considered in order to ensure that if appropriate, the policy can be extended.
  • Clarification that the policy relates to rates, charges and interest accrued on such debts and in certain circumstances Council officers are permitted to extend the application of this policy to certain related fees.
  • Clarification of Council’s view that waiving rates as a result of land valuation (under Section 601 of the Local Government Act 1993) would generally impose an inequitable burden on other ratepayers. Council does not provide relief under this section currently.
  • Other amendments of an administrative nature, including:
    • use of the new policy template
    • updates to staff position titles.
    • inclusion of wording “in which currently residing” within the scope of the property for which the hardship application applies.
Privacy Management Plan
Section 33 of the Privacy and Personal Information Protection Act 1998, required that all NSW Councils prepare a Privacy Management Plan.
The Plan outlines how Council manages personal and health information for the purpose of facilitating its business.
Incorporation of amendments to the Privacy and Personal Information Protection Act 1998 that came into effect on 12 March 2014.


Before amending a policy it needs to be placed on exhibition so the community can have their say on this decision.

You can have a look at all of these policies located in the Document Library on the right.

To share your views about amendments to the policies, use the Submission tab below or send an email or post your response to:

Email: council@pmhc.nsw.gov.au

Post: The General Manager
Port Macquarie-Hastings Council
PO Box 84
Port Macquarie NSW 2444

For more information contact Blair Hancock on (02) 6581 8111

  • Writing a submission is one way of sharing your views and opinions with Council. All submissions are considered before making a decision and your submission may be included in a report to Council. Submissions close 25 July 2017.

    Note: Information collected via submissions and petitions is public information, this information may form part of Council reports or made public in their entirety subject to the provisions of the Local Government Act 1993 or the Government Information (Public Access) Act 2009 (GIPA Act). You may request, in writing, that Council suppress the personal information in

    Writing a submission is one way of sharing your views and opinions with Council. All submissions are considered before making a decision and your submission may be included in a report to Council. Submissions close 25 July 2017.

    Note: Information collected via submissions and petitions is public information, this information may form part of Council reports or made public in their entirety subject to the provisions of the Local Government Act 1993 or the Government Information (Public Access) Act 2009 (GIPA Act). You may request, in writing, that Council suppress the personal information in your submission from public release, if you consider that the personal safety of any person would be affected if the information was not suppressed Any such request will be dealt with in accordance with the GIPA Act and the Privacy and Personal Information Protection Act 1998.

    Requests to suppress information other than personal information are to be made in writing and will be considered by Council.

    Personal information collected via submissions or petitions is considered personal information for the purposes of the Privacy and Personal Information Protection Act 1998 (PPIPA). Information provided will only be used for the purpose for which it is collected. The information will be held by Council.

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    Thankyou for your interest in this project. This consultation has now concluded.