Rescission of Council Policies
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Following a review of Council Policies, the policies contained in the below table have been recommended for rescission because they are out of date or the content is covered in other Council policies.
| Name of Policy | Reason for rescission |
| Calling of Quotations Tenders for Contractors | Following a review of all procurement policies and procedures, a report was presented to the Audit Committee at its meeting on 14 February 2013. At that meeting the Audit Committee endorsed the recommendation to rescind the Calling of Quotations / Tenders for Contractors Policy. Due to an administrative oversight this policy was never formally rescinded by Council. The policy was recommended for rescission as the content was contained in other procurement documents being: a) Procurement Policy b) Statement of Business Ethics Policy c) Tendering Procedure d) Purchasing Procedure e) Purchase Card (P-Card) Procedure f) Engagement of Consultants Procedure. |
| Good Governance | Upon reviewing the Policy, it has been ascertained that the Policy does not provide any additional guidance to Councillors on how to achieve good governance that is not already contained in other Council documents, including the Code of Conduct and various Council policies. Therefore, it is recommended that the policy be rescinded to eliminate confusion and repetition. |
| Use of Purchase Card and/or Corporate Card | This Procedure was superseded in 2013 by a new Purchase Card (P-Card) Procedure but due to an administrative oversight this policy was never formally rescinded by Council. Following a review of all procurement policies and procedures, a report was presented to the Audit Committee at its meeting on 14 February 2013. At that meeting the Audit Committee endorsed the recommendation to change the Purchase Card Policy to a Purchase Card Procedure. A report was subsequently presented to Council at the Ordinary Council Meeting held on 15 May 2013 to adopt the new Purchase Card (P-Card) Procedure and to rescind the Purchase Card Policy. While the new Purchase Card (P-Card) Procedure was intended to supersede and replace the Use of a Purchase Card and/or Corporate Card Procedure at that time, the recommendation to rescind the Use of a Purchase Card and/or Corporate Card Procedure was omitted from the 15 May 2013 Council report. The Purchase Card (P-Card) Procedure forms part of the ongoing scheduled review of existing policies and procedures. |
| Reporting Requirements for Community Leases | This Policy has been reviewed and no longer offers any true value. Reporting requirements are included in Council’s standard community lease template along with other essential lease clauses that are not covered by the Policy. |
| Plaques Policy | This Policy has been reviewed and is now considered to be not necessary as the use of plaques or procedures for the opening of new infrastructure is effectively managed on a case by case basis, in consultation with the Mayor, and in accordance with any funding agreement requirements. It is proposed that the Policy be rescinded and current practice continue, with the relevant action area/asset owner and the Communications team coordinating the method to mark special occasions, as agreed with the Mayor. As such it is recommended that the Policy be rescinded. |
Before making a policy obsolete it needs to be placed on exhibition so the community can have their say on this decision.
You can have a look at all of these policies located in the Document Library on the right.
To share your views about rescinding the old policy use the Submission tab below or send an email or post your response to:
Email: council@pmhc.nsw.gov.au
Post: The General Manager
Port Macquarie-Hastings Council
PO Box 84
Port Macquarie NSW 2444
For more information contact Blair Hancock on (02) 6581 8111
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Who's listening
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Governance and Procurement Manager
Phone (02) 6581 8111 Email council@pmhc.nsw.gov.au
