Amendments to Council's Code of Meeting Practice

Consultation has concluded

A Council, under the Local Government Act 1993 may adopt a Code of Meeting Practice that regulates the conduct of Council and committee meetings.

The Draft Code of Meeting Practice has been developed using the Model Code of Meeting Practice that was prescribed 14 December 2018.

The current Code of Meeting Practice was adopted at the October 2010 Ordinary Meeting of Council.

For clarity, the draft Code applies to Council Meetings and any Council Committees established for which their membership consists solely of (any number of) Councillors. Council currently does not have any “Council Committees” established.

Council Sub-Committees and Working Groups (for which membership consists of members of the public) can elect to adopt the Code of Meeting Practice or a (commonly less formal) alternative process by which to conduct their meetings.

The draft Code has been re-written using the December 2018 prescribed Model Code of Meeting Practice as the base. Supplementary clauses from the current Port Macquarie-Hastings Council Code of Meeting Practice were transitioned into a draft and consideration was given by staff and Councillors. Legal opinion in addition to opinion from the Office of Local Government has also been provided.

For clarity:

  • The prescribed Model Code of Meeting Practice has mandatory clauses that a Council cannot change, these are highlighted in black text.

  • The red text includes non-mandatory clauses that a Council may choose to adopt.

  • The green text indicates supplementary clauses that Council wishes to introduce (either new or carried over from the current version).

The draft Code is more precise than the current Code. There are also notable changes that have been defined as mandatory that Council is required to adopt, these are (material items noted only):

  • Requirement of all meetings of councils and council committees to be webcast on council websites with an interim obligation for all councils to webcast their meetings from 14 December 2019. Council is considering an audio-visual recording to be made and uploaded to the Council website as soon as practical and being available on the website for up to 12 months; and
  • Rules limiting the use of mayoral minutes without notice to cases of urgency.

The Draft Code is available in the Document Library on the right.

For more information contact Blair Hancock on (02) 6581 8111.

To share your views about amendments to the Code of Meeting Practice, use the Submission tab below or see right for Other Ways to Have Your Say.

Submissions close Wednesday 5 June 2019

A Council, under the Local Government Act 1993 may adopt a Code of Meeting Practice that regulates the conduct of Council and committee meetings.

The Draft Code of Meeting Practice has been developed using the Model Code of Meeting Practice that was prescribed 14 December 2018.

The current Code of Meeting Practice was adopted at the October 2010 Ordinary Meeting of Council.

For clarity, the draft Code applies to Council Meetings and any Council Committees established for which their membership consists solely of (any number of) Councillors. Council currently does not have any “Council Committees” established.

Council Sub-Committees and Working Groups (for which membership consists of members of the public) can elect to adopt the Code of Meeting Practice or a (commonly less formal) alternative process by which to conduct their meetings.

The draft Code has been re-written using the December 2018 prescribed Model Code of Meeting Practice as the base. Supplementary clauses from the current Port Macquarie-Hastings Council Code of Meeting Practice were transitioned into a draft and consideration was given by staff and Councillors. Legal opinion in addition to opinion from the Office of Local Government has also been provided.

For clarity:

  • The prescribed Model Code of Meeting Practice has mandatory clauses that a Council cannot change, these are highlighted in black text.

  • The red text includes non-mandatory clauses that a Council may choose to adopt.

  • The green text indicates supplementary clauses that Council wishes to introduce (either new or carried over from the current version).

The draft Code is more precise than the current Code. There are also notable changes that have been defined as mandatory that Council is required to adopt, these are (material items noted only):

  • Requirement of all meetings of councils and council committees to be webcast on council websites with an interim obligation for all councils to webcast their meetings from 14 December 2019. Council is considering an audio-visual recording to be made and uploaded to the Council website as soon as practical and being available on the website for up to 12 months; and
  • Rules limiting the use of mayoral minutes without notice to cases of urgency.

The Draft Code is available in the Document Library on the right.

For more information contact Blair Hancock on (02) 6581 8111.

To share your views about amendments to the Code of Meeting Practice, use the Submission tab below or see right for Other Ways to Have Your Say.

Submissions close Wednesday 5 June 2019

  • CLOSED: This survey has concluded.

    Submission on Council's Draft Code of Meeting Practice

    Please complete this form to provide feedback on Council's Draft Code of Meeting Practice.

    Writing a submission is one way of sharing your views and opinions with Council. All submissions are considered before making a decision and your submission may be included in a report to Council. 

    Submissions close 5 June 2019.

    Note: Information collected via submissions and petitions is public information, this information may form part of Council reports or made public in their entirety subject to the provisions of the Local Government Act 1993 or the Government Information (Public Access)

    Please complete this form to provide feedback on Council's Draft Code of Meeting Practice.

    Writing a submission is one way of sharing your views and opinions with Council. All submissions are considered before making a decision and your submission may be included in a report to Council. 

    Submissions close 5 June 2019.

    Note: Information collected via submissions and petitions is public information, this information may form part of Council reports or made public in their entirety subject to the provisions of the Local Government Act 1993 or the Government Information (Public Access) Act 2009 (GIPA Act). You may request, in writing, that Council suppress the personal information in your submission from public release, if you consider that the personal safety of any person would be affected if the information was not suppressed Any such request will be dealt with in accordance with the GIPA Act and the Privacy and Personal Information Protection Act 1998.



    Consultation has concluded